Tahasil Office, Badasahi, Mayurbhanj

Introduction

Background of this Hand-Book (Right to Information Act. 2005):

As per RTI Act-2005 and Odisha RTI Rules,2005.

Objective / Purpose of this Hand-Book:

As per RTI Act-2005 and Odisha RTI Rules,2005.

Who are the Intended users of this hand-books?

As per RTI Act-2005 and Odisha RTI Rules,2005.

Organisation of the information in this hand-book.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Definitions of various terms used in the handbook.

As per RTI Act-2005 and Odisha RTI Rules, 2005.

Contact person.

As per RTI Act-2005 and Odisha RTI Rules,2005.

Procedure and Fee Structure.

As per RTI Act-2005 and Odisha RTI Rules,2005.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Aim & Objectives of the Organization:

The main aim & objectives of the Tahasil is:
a) Revenue collection.
b) Distribution of waste land to home stead less, landless persons.
c) Maintenance of record of rights & updating of land records.
d) Safeguard of the Govt. land from unauthorized encroachment.
e) Settlement of sairat sources and collection of auction sale amount.
f) Computerization of land records.
g) Issue of Misc. certificates such as caste, resident etc.
h) Inspection and supervision of R.I. Circles.
i) Relief distribution of natural calamities such as Flood, Cyclone, Fire accident, Lightning etc.
j) Disposal of all type of revenue cases as per Revenue law i.e, O.G.L.S., O.P.L.E., O.L.R., O.E.A., Mutation, O.P.D.R. Act & Rules.
k) Assessment and collection of Water rate for use of water in agriculture purpose.
l) Preparation of F.I.C. & distribution to Rayat, supervision of Paddy procurement.
m) Preparation and distribution of land pass book.
n) Abatement of Land Revenue due to Acquisition of Private Land.

2. Mission/ Vision:

a) Augmentation of collection of revenue.
b) To achieve the target in revenue collection.
c) Distribution of house site/ agriculture land.
d) Detection of Illegal alienation/ Unauthorized possession of Tribal Land by Non-Tribal.

3. Brief History and Background of its Establishment:

     Badasahi Tahasil was started functioning since 15.08.1996 and it consists of R.I. Circle. The presently Badasahi tahasil is running with 7 R.I. circle i.e.
a) Badasahi
b) Pratappur
c) Khanua
d) Sankerko
e) Kuradiha
f) Durgapur
g) Manatri
Now this Tahasil is functioning in its own building w.e.f. 28.12.09.

4. a) Staff Strength: (Badasahi Tahasil)

Sl. No.	Name of the Post	Strength
1	2	3
1	Tahasildar	1
2	Addl. Tahasildar	-
3	Head Clerk	1
4	Senior Clerk	04 (One deployed to Badasahi Block)
5	Junior Clerk	03-02 Vacant
6	Driver	Not created

Sl. No.	Name of the Post	Strength
1	2	3
7	Revenue Supervisor	01
8	Revenue Inspector	07-02 Vacant
9	Asst. Revenue Inspector	07-04 Vacant
10	Amin	02
11	Class-4	18-01 (Chawkidar-cum-Sweeper)
12	Data Entry Operator	03-01 Vacant

b) Map of Office Location:

5. Allocation of Business:

    The Tahasildar is empowered to dispose of cases relating to mutation, eviction of encroachment, partition, conversion, distribution of ceiling surplus land, issue of misc-certificate-resident, caste, Income etc, granting of certified copies, settlement of sairat sources, Settlement of Govt. land for house site and agricultural purpose, establishment matter, drawing and disbursing of monthly salaries, disposal of certificate cases under OPDR Act. & issue of F.I.C. to Rayat.

Sections:

i) Establishment/ Bill & Budget:

    All service matter including drawl and payment of salaries of the employees working under this office is dealt in this section.

ii) Revenue:

   All revenue matter including Lease and Alienation of Govt. land to different Govt. Semi-Government and Private Organizations and individuals are dealt in this section.

(a) Home-Stead Land is settled in the name of Homestead less persons.
(b) Govt. land is allocated through Site Selection Committee headed by Collector in Urban area and the Sub-Collector in Rural area to different offices and organizations.

iii) Mutation:

   Recording of names of purchaser of land in the R.O.R on receiving application forms in Form No.3/ application in form no. 182 after due enquiry and initiating a proceeding as per Mutation manual.

iv) Touzi:

(a) The Tabulation figures of all Demand, Collection and Balance of Land Revenue including Misc. Revenue and Water Tax for Agriculture purpose.
(b) Assessment and Collection of Royalty from all the Sairat sources like Sand, Stone and other minor minerals through Auction sale, Lease and Temporary permit.
(c) Collection of Royalty for bricks construction and other use of Minor Minerals.
(d) Collection of Ground rent for use of land in exhibiting Opera, Cinema show, Mina Bazar etc. during Festival Occasion.

v) O.L.R.:

   As per Odisha Land Reform Act, all the ceiling cases of different sections are being dealt here like U/s 8-A, i.e. Conversion of  land, Section 19-1 (c) partition of joint holdings etc.

vi) Nizarat:

   Land revenue collected and deposited by RIs in cash and cash received from individuals through Challan in concerned heads of A/c of Govt. and Cash book is maintained. All the expenditure of the Tahasil is accounted in this Section. The Cash book is maintained here.

vii) O.P.D.R.:

   Years old arrear dues are collected through Certificate proceedings as per OPDR Act. The R.I.s of this Tahasil has been directed to contact heavy defaulters and collected the dues accordingly.

viii) Encroachment:

   All Govt. land encroached by individual, organization, Govt. and local bodies are protected through OPLE Act. By initiating encroachment proceedings against the delinquent of the encroached Govt. land.

ix) General & Misc.:

All miscellaneous nature of work of correspondence is being dealt in this section.

x) Emergency:

   All disaster management work like relief to the persons affected by flood, cyclone, heat wave, lighting and other accident are being dealt in this section.

xi) Public Grievance Petition:

   All grievance petitions received from the office of Higher authorities as well as this office is taken to the account and correspondence to the matter is made through this section.

xii) Demarcation of Land:

   The lands of the rayats as well as Govt. land are being demarcated through RIs/ Amins on payment of requisite fees as and when required.

xiii) Irrigation:

   Steps are being taken for approval of remission proposal received through RIs for delete Basic Water Rates from the land not covered with irrigation facilities. Collection of water taxes for water used for irrigation purpose temporarily. All disputes arise for irrigation of water to the cultivable land is dealt in this section.

xiv) Record Room:

   Records like ROR and closed case records are kept in this section for future reference. Certified copies are issued on payment of requisite fees.

6. Duties to be performed to achieve the Mission:

i) Tour to different villages to collect the application form of the homestead less persons and process the case records in pro-active manner.
ii) Conducting tour to the villages along with the R.Is for collection of revenue to achieve the target.
iii) Prompt response to the natural calamities to reduce its adverse effect.
iv) Conducting camp courts for early disposal of the revenue cases.
v) Tour to villages for creating awareness among General Public about Right to Information Act/ Issue of Land Pass Book/ F.I.C and get Revenue work done by Personal contact avoiding mediator, who are exploiting public in the name of Officials.

7. Details of Service Rendered:

    Tahasildar is the principal revenue officer at the Tahasil level and custodian of Govt. land under his jurisdiction. His primary duty is to collect revenue and maintenance of land records. As irrigation officer the Tahasildar has to ensure the assessment of water rate in time and ensure smooth flow of irrigation water in the canal. The Tahasildar has to ensure distribution of waste land to homestead less/ landless persons. The Tahasildar has to report the effect of natural calamities as earlier as possible to reduce its adverse effect upon the common people, As a Executive Magistrate he has to maintain the law and order situation as and when entrusted by the SDM/ ADM and the District Magistrate. Besides a lot of miscellaneous business has to be managed by the Tahasildar as and when assigned by the Superior Authorities.

8. Citizens' Interaction:

    Attending Jana Samparka Sibir, Cultural Utsaba, Legal Literacy Camp and Grievance cell. (Grievance cell is conducted in each working Saturday).

9. Postal Address of the Main Office attached/ Sub-Ordinates Offices etc.:

Tahasildar, Badasahi, At/Po.-Badasahi, Dist.-Mayurbhanj, Pin-757026

10. Working hour both for Office and Public:

   10 A.M. to 5 P.M. with a lunch break from 1.30 P.M. to 2 P.M. both for Public and Office. In Emergency situation, the Office functions 24 hour.

11. Public Interaction, If any:

As enumerated in point 9 with Tahasil Office, Phone No. 06792-277494.

12. Grievance Redresses Mechanism:

    The grievance petitions are being enquired through the RIs & Revenue Supervisors and action are being taken as per Rule. In serious nature of Grievance, the Tahasildar/ Addl. Tahasildar conduct enquiry and take actions immediately.

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.
1	Designation	Tahasildar
	Powers	Administrative	Head of Tahasil Office.
		Financial	Disposal of all funds allotted.
		Statutory	Tahasildar & Revenue Officer.
		Others	Executive Magistrate in Law & Order situation/ charge officer Census operation.
	Duties	Dispose of various revenue cases, issue Misc. Certificate cases, Supervise Revenue Collection, distribute relief during natural calamity, Sanction file accident relief, maintains the office, draw & disburse salary and allowances to all staff, Annual verification of Accounts i.e, saltamami as per M.T.A., Inspection to R.I. Offices.
2	Designation	Head Clerk (1)
	Powers
	Duties	Supervision of all section checking of cash book, Issue of Rent Receipt to R.Is.
3	Designation	Senior Clerk (4)
	Powers
	Duties	Maintenance of records and routine work.
4	Designation	Junior Clerk (3)
	Powers
	Duties	Maintenance of records and routine work.
5	Designation	Rev. Supervisor (7)
	Powers
	Duties	Supervision and Collection of Land Revenue, Checking of Accounts, Registers & ROR of R.I. offices, Saltamami/ Misc. enquiry/ Restoration of Possession in Reg. II cases.
6	Designation	Revenue Inspector (7)
	Powers
	Duties	Collection of Land Revenue & other Misc. work.
7	Designation	Assistant Revenue Inspector (7)
	Powers
	Duties	Assist to R.I. in maintaining Registers/ Collection of Revenue/ Misc. work.
8	Designation	Amin (2)
	Powers
	Duties	Assist to R.I./ Demarcating of Land/ Correction of ROR & Village Map.
9	Designation	Driver (not created)
	Powers
	Duties	Driving of Tahasil vehicle.

Sl. No.
10	Designation	Peon (17)
	Powers
	Duties	Attend Official work.
11	Designation	Watchman-cum-Sweeper (1 Vacant)
	Powers
	Duties	To watch the office during the office hour & Cleaning office.

  MANUAL-3 

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
1	To Receive the Application and put a Diary number	Dealing Assistant issue a Record	Same day
2	To mark Application to Concerned Dealing Assistant	Head Clerk	Same day
3	Put up before the Tahasildar	DAs	Within next three day
4	Decision made by the Tahasildar (Such Charts may be prepared for major functions)	Tahasildar	Next day (In urgency on the same day)

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norm	Remark
1	2	3	4
1	Dairy of Letter	3 Minutes per Letter	Delivering the Letter
2	Issue of Letter	-do-	-
3	Dispatch Register	5 Minutes per Letter	Registered Posts including Entry in the Peon Book

  MANUAL-5 

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

  MANUAL-6 

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information	Unit/ Section Where Available	Retention Period, Where Available
1	2	3	4	5
1	Transfer Posting of RIs Staff	-	Dealing Asst. (Establishment)	-
	Roster Arrangement	-	-do-	-
	Training of Revenue Field Staff	-	-do-	-
	Miscellaneous Training of Officers/ Staffs	-	-do-	-
	Service Verification Report Pay Fixation of Officers/ Staffs	-	-do-	-
	Sanction of Increments/ House Rent/ Approval of Tour diaries/ Service Book of Staffs	-	-do-	-
	Approval of Tour Programme/ Tour particulars of Office Staff/ Revenue Field Staff	-	-do-	-
	Preparation & Submission of Pension Papers of Office Staff Field Staff	-	-do-	-
2	Preparation & Presentation of Bill & Budget	-	-do-	Dealing Asst. Bill & Budget Section
3	ROR/ Maps/ Land Pass Book issuing intimation & G.P. to R.I.	-	-do-	Recorder Keeper in charge
4	All types of Files pertaining to Monetary Transaction	-	-do-	Nazir
5	Audit Report/ Inspection Report	-	-do-	DA Audit
6	Alienation Case Records/ Settlement of Govt. Land for Homestead and Agriculture Purpose/ Demarcation of Land	-	-do-	DA Lease
7	Conversion Cases/ Partition Cases/ Ceiling Cases/ Reg. II Cases & Land Holding Certificate	-	-do-	DA OLR
8	Sairat Case Records/ Temporary Permit on Minor Mineral/ Case Records relating to Illegal Lifting of Minor Mineral Monthly, Fortnightly, Correction after; DCB, Statement, Annual Verification of Accounts	-	-do-	DA Touzi
9	Sun-Stroke Dead Lightening Cases/ House damage, list of Natural Calamities, Fire Accident	-	-do-	DA Emergency
10	Assessment of water	-	-do-	DA Irrigation

Sl. No.	Nature of Record	Details of Information	Unit/ Section Where Available	Retention Period, Where Available
1	2	3	4	5
11	Issue of Misc. Certificate	-	Dealing Assistant (Establishment)	DA Misc. Certificate
12	P.G Cell Petitions	-	-do-	DA PG Cell
13	Issue of Certified copy	-	-do-	Copyist
14	Routine Inspection Programme Solatium/ Distress Certificate/ Solvency/ Valuation/ Census/ Caste Verification	-	-do-	DA Gen. & Misc

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

 

  MANUAL-8 

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

 

  MANUAL-9 

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Santisudha Patra, OAS(I) JB	Tahasildar	06796 252659	-	-	-	O/o the Tahasildar Badasahi, At/Po.- Badasahi, Dist.- Mayurbhanj
2	Sri Rabinarayan Paty	Head Clerk	-do-	-	-	-	-do-
3	Sri Sambhunath Ghadei	Senior Clerk	-do-	-	-	-	-do-
4	Sri Sanjeeb Ku. Satpathy	Senior Clerk	-do-	-	-	-	-do-
5	Sri Gourahari Mohanty	Senior Clerk	-do-	-	-	-	-do-
6	Sri Basudev Giri	Junior Clerk	-do-	-	-	-	-do-

  MANUAL-10 

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Pay (in Rs.)	Grade Pay (in Rs.)	DA (in Rs.)	HRA (in Rs.)	OA (in Rs.)	Total (in Rs.)
1	2	3	4	5	6	7	8	9
22	Rabindra Swain	C.P.	6,790	1,400	3,686	410	24	12,310
23	Balabhadra Naik	C.P.	6,790	1,400	3,686	410	-	12,286
24	Debendra Nath Biswal	C.P.	6,790	1,400	3,686	410	16	12,302
25	Basanti Mohapatra	C.P.	6,750	1,300	3,623	403	-	12,076
26	Amaresh Palei	P.S.	6,790	1,400	3,686	410	-	12,286
27	Uchit Naik	Peon	6,770	1,300	3,632	404	-	12,106
28	Sadananda Mohanta	Peon	4,480	1,300	2,745	305	-	9,150
29	Ramakanta Naik	Peon	6,770	1,300	3,632	404	-	12,106
30	Bidyadhar Patra	Peon	4,440	1,300	2,583	287	-	8,610
31	Gourahari Khatua	Peon	4,440	1,300	2,583	287	-	8,610
32	Dharanidhar Samal	Peon	4,440	1,300	2,583	287	-	8,610
33	Niranjan Barik	C.M.	7,040	1,400	3,798	422	-	12,660
34	Kanhu Charan Chaudhury	C.M.	7,040	1,400	3,798	422	-	12,660
35	Dakshya Kumar Mishra	O.P.	4,440	1,300	2,583	287	-	8,610

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

Sl. No.	Major Head 03-2029	Activities to be Performed	Sanctioned Budget (received till Dated)	Budget Estimated for 2009-10 (in Rs.)	Revised Estimate for 2009-10 (in Rs.)	Expenditure for the Year 2009-10 (in Rs.)
1	2	3	4	5	6	7
1	Pay	-	37,56,000	-	37,56,000	37,11,404
2	DP	-	1,35,600	-	14,000	13,548
3	DA	-	9,91,960	-	9,91,960	9,91,553
4	HRA	-	1,83,480	-	1,50,000	1,49,079
5	OA	-	1,400	-	1,400	1,380
6	RCM	-	55,000	-	60,000	55,000
7	FA	-	75,000	-	75,000	60,000
8	TE	-	33,100	-	25,000	20,759
9	Elect.	-	80,000	-	1,60,000	80,000
10	Tele	-	9,000	-	3,000	552
11	OC	-	22,200	-	90,000	22,200
12	MV	-	76,400	-	90,000	76,400
13	W.C	-	1,000	-	1,000	1,000
14	Arrear Pay	-	8,30,000	-	7,15,000	7,11,843
15	Consulting Charges	-	1,100	-	-	1,100
16	Sphere & Services	-	1,700	-	-	1,700
17	Computer Consumables	-	10,000	-	-	10,000
18	Auction Bid Amount	-	28,222	-	28,222	28,222

  MANUAL-12 

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

 

  MANUAL-13 

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

 

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

 

  MANUAL-15 

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

Sl. No.	Facilities Available	Nature of Information Available	Working Hours
1	2	3	4
1	Notice Board	All Types of Notice	All Hours
2	Record Room	Certified Copies as per ORM	10.00 AM to 4.00 PM on Working Days

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer:

First Appellate Authority:

  MANUAL-17 

Other Useful Information

[Section-4 (1) (b) (xvii)]

Sl. No.	Name	Designation	Office Ph. No.	Seat & Works	Address
1	2	3	4	5	6
1	Santisudha Patra, (OAS) (I) JB	Tahasildar	06796 252659	Tahasildar, Badasahi, FAA-Under R.T.I.	O/o the Tahasildar Badasahi, At/Po.- Badasahi, Dist.- Mayurbhanj
2	Sri Rabinarayan Paty	Head Clerk	-do-	Head Clerk, Tahasil Office, Badasahi & PIO, Stock of Rent Receipt/ Supervision of Routine work/ Cash Book/ Audit & Inspection	-do-
3	Sri Sambhunath Ghadei	Senior Clerk	-do-	Bill, Budget, Estt./ Emg./ Lease/ OLR 8 (A)/ Legal Heir/ RTI Offices/ Form & Stationery etc.	-do-
4	Sri Sanjeeb Kumar Satpathy	Senior Clerk	-do-	RK, Nazarat/ Touzi etc.	-do-
5	Sri Gourahari Mohanty	Senior Clerk	-do-	Meeting/ PG Cell/ Gen. & Misc./ Solvency/ OPDR/ Repost & Return etc./ Issue/ Diary & Despatch	-do-
6	Sri Basudev Giri	Junior Clerk	-do-	Mutation/ Encroachment/ Process/ Supply of Certified Copy etc.	-do-

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