District Small Saving Office, Kalahandi

Introduction

   This hand book compiled to provide information to the people in general regarding Small Savings Schemes, Small Savings Incentives Schemes, Small Savings Organisation at different levels and their activities. If some body wants more information he can contact Sub-Divisional Small Savings Officer in Sub-collector's Office of District Small Savings Officers in Collectorate (Sanchaya Bhawan Bhawanipatna), Head Postmaster or Sub Postmaster in Post Office or an Agent of Small Savings.

  MANUAL-1 

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (I)]

1. Aim and Objectives of the Organization :

   Prior to independence National Savings, which is one of the most common means of savings by the people of the country was also serving as a resources mobilization for collecting money for War purpose by the British Govt. has undergone a radical change and became the biggest Bank serving common people,. To cater the simple need of savings by the villagers and urban areas the initial deposit has been kept as low as Rs. 50 and subsequent deposit is as low as Rs.5.00 so that any men and women both literate and illiterate can avail the banking facility at the village level.

As such the main objectives of the small Savings organization are:

a. To make aware of the people regarding the benefit of thrift.
b. Assess common peoples need for savings.
c. Mop up savings for Nation building. Instead of borrowing from foreign fund, it is collected from the Citizen.

   It is not a profit earning organization it is a welfare organization serving common people having a social objective i.e. to strengthen the economic condition of the people and the State

2. Mission/ Vision:

   The small savings organization makes attempt to make the savings movement as a mass movement through various means, to increase domestic savings, which ultimately strengthen the country's economy and teach the people the importance of savings. The instrument floated by the National Savings which cater the need of people of different economic status. The details of the schemes are furnished below :

3. Brief History and background for its establishment:

   In order to promote household savings, Govt. of India has established National Savings through Post Offices. The Post Office savings Bank is now the biggest bank serving the smallest man in the country and truly called the peoples Bank. It has a network of about 1,52,000 branches doing savings bank throughout India out of which 1,30,000 are in rural sector serving the simple needs of rural population. It has along history dating back to 1882. In the beginning the objective of POSB was to encourage the habit of thrift among common man but the concept undergone a radical change during last four decades. From the restricted objective of providing a facility to public to deposit their small savings, it has became a medium of mobilizing large resources running into hundreds of crores every year for plan project. 38% of the total collection on small savings in the country are drawn from the rural population. It has penetrated the farthest and isolated villages in India. Post Office savings bank is now a major instrument available to the Govt. for mopping up savings both in the urban and rural areas.

   Constitution of Odisha Small Savings Organisations under Finance Department as a parallel institution of National Savings Organisation, Govt. of India was contemplated in 1966. In 1966 District Samall Savings Supervisors were appointed in selected districts like cuttack, Puri, Sundargarh, Keonjhar etc. Lagter in 1972 govt. of Odisha took initiative to have a full fledged organization with a separate Directorate in Finance Department. In 1974 Samll Savings Officers were posted in all Sub-Division. Prior to this District Savings Officers were working in all districts under National Savings Organisations.

a. Agency Function:

   The Post Office savings bank in an agency function performed by the Department of Post on behalf of Ministry of Finance, Govt. of India. The Ministry of Finance are paying remuneration for the work to the Deptt. of Post for every savings bank and certificate transaction at the rate fixed from time to time.

b. Role of National Savings Organisation :

   The rules of National Savings are framed by the Ministry of Finance(DEA) in consultation with National Savings Commissioner &Deptt. of Posts. Promotion of business in the Post Office is mainly concern of National Savings Organisation. This organization is solely responsible for publicity of the various schemes and works for the promotion of the ideal of thrift as a way of life among the people.

   The National savings organization is headed by National Savings commissioner with Hqs. at Nagpur. The National Savings central Advisory Board, a non-official body exist at the apex to assist and advise the Govt. on measures to spread the National Savings movement. The National Savings organization work in close coordination with the State Govt. deptts, Deptt. of Post and other organizations. These includes various measures such as development of Agency system, strengthening cadre of agents, utilizing central and state Govt. organization for promotion and publicity organizations and enlisting cooperation of non-officials and voluntary organization and individuals.

c. Role of State Govt.:

   The National savings Collections invested in National Savings Schemes became available resources for development to the central and state Govt. 80% of the net collection in a year in the state is available as loan to the state Govt. The State Govt., therefore take keen interest and work jointly with the National Savings Organisation for promotion of savings in the state. Odisha Govt. in the Deptt. of finance has set up its own small savings organizations with Small savings Directorate at state Hqs. And offices at Dist and Sub-Division level.

d. Role of Deptt. of Post:

     The Deptt. of Posts runs the savings bank as an agent of the Ministry of Finance. Most of the National Savings Schemes are operated and serviced by the network of Post Offices spread throughout the Country. Happily, the Post Office savings Bank organization has been playing an increasing effective role for promotion of the movement in the rural areas through extra departmental branch post masters of the village post office who are granted incentive commission for increasing collection in their post offices.

e. Role of Nationalized Bank:

     Many Nationalized banks are also operating schemes of National Savings like public provident fund and senior citizen savings schemes on incentive basis and large No. of depositors are covered both by the post office and banks in these schemes.

4. Duties Performed:

     The main duty of the public authority is to increase Small Savings collection. Appointment and renewal of Agency under the MPKBY and SAS and organization of Small Savings Incentives Schemes are the main activities of the organization.

     Agents are the grass root level workers of Small Savings Organisation. There are three types of Small Savings Agency.

a. Mahila Pradhan Kshetriya Bachat Yojana ( MPKBY)
b. Standardised Agency System ( SAS)
c. P.P.F Agency ( PPF)

     The agency under the MPKBY is given to ladies only to mobilize Small Savings through Post Office Recurring Deposit Scheme. They are appointed by the Collector. They provide door to door service and get Commission at the rate of 4 % of deposits. There are 72 MPKBY agents in Kalahandi district.

     The agency under the SAS is granted to both gents and ladies. They mobilize Small Savings through Post Office Monthly Income Scheme, Post Office Time Deposits, Kishan Vikas Patra, National Savings Certificte VIII Issue and senior citizen Savings scheme. They provide door to door service and get commission at the rate of 1% of deposits. They are appointed by the Sub-Collectors and Collector. There are 50 number of S.A.S. agents in the district.

     The agency under the P.P.F. is granted to any willing S.A.S. agents. The P.P.F agents mobilize Small Savings through 15 years Public Provident Fund Scheme. They are appointed by the Deputy Director, Small Savings-Cum-Deputy Secretary to Govt, Finance Department, Government of Odisha. They get commission at the rate of ½ % of deposits. There is no P.P.F agent is Kalahandi district.

     Organisation of Small Savings Incentive Scheme is an important job of the Small Savings Organisation. "AI" Series Small Savings Incentive Scheme is in operation. The period of the scheme is 1.1.2011 to 31.12.2011. Any depositor under Kishan Vikas Patra, Post Office Monthly Income Scheme, 5 years POTD, NSC VIII issue P.P.F, SCSS and PORD who deposit in any post office in Odisha during 1.1.2011 to 31.12.2011 is entitled to get free coupon at the rate of One coupon per Rs. 2000/- deposit.

     The free coupons are supplied by the Government of Odissa to the District Small Savings Officer. The DSSO, issues coupon to eligible depositors in his office at Sanchaya Bhawan, Bh. Patna and supplies the same to all blocks except Sadar block, In block offices the coupons are issued by the SEO/LSEO.

The draw of the series will be held on 26.02.2012 at Bhubaneswar.

Prize Profile from 'AI' Series Small Savings Incentive Scheme:

Sl. No.	Category of Prize	No. of Prize	Prize Amount
1	2	3	4
1	1st	01	4 Lakhs
2	2nd	01	2 Lakhs
3	3rd	02	1 Lakh
4	4th	02	50000
5	5th	20	5000
6	6th	2000	2000

5. Details of Service rendered :

a. Select prospective agents/ appoint the agents/ training to agents/ solving agents problems.
b. Coordinate with the postal authority for redressal of grievance of common investors, through Divisional postal coordination committee/ Dak Adalat.
c. Guiding investors for rightful investment/publicizing various schemes.
d. Implementing small savings incentive schemes run by state Govt. through issuing free incentive coupons to investors of R.D., K.V.P., N.S.C., M.I.S., P.P.F. & SC SS Schemes.
e. Promoting Pay Roll Savings.

6. Arrangements for Citizens Interaction / Public Participation:

a. Public authority expects trust of the people in Small Savings Schemes.
b. Accord publicity to Small Savings Schemes and Small Savings Incentive Scheme.

7. Grievance Redress Mechanism:

     Verification of ASLAAS-5 cards of MPKBY agents and checking of receipt books of SAS agents are the mechanism available for monitoring the service delivery of agents. Public grievances are attended in consultation with the Post Office, in the Divisional Postal Co-ordination Committee Meeting held quarterly and in the DAK ADALAT. The DAK ADALAT sits quarterly where any investor can lodge complaint freely with simple letter super scribing "DAK ADALAT" before the Superintendent of Post Offices, Kalahandi Division, Bhawanipatna, PMG, Berhampur/CPMG, Bhubaneswar who act as appellate authority.

8. Postal Address of Main Offices attached/Sub-Ordinate Office field unit:

a. District Small Savaing Officer
Sanchay Bhawan, Collectorate.
(In front of Collector's Res. Office)
Phone : 230772.

b. Sub-Divisional Small Savings Officer, Bhawanipatna,
Office of the Sub-Collector, Bhawanipatna.

c. Small Savings Officer, Dharamgarh,
Sub-Collector's Office, Dharamgarh.

9. Working Hours Both for Office & Public:

     The working hour for office and public are 10A.M. to 5P.M. No separate hour has been fixed for public and any public is free to contact, take assistance from the organization any time during office hour.

10. Organisation Chart: [Click Here]

  MANUAL-2 

Powers & Duties of Officers & Employees

[Section-4 (1) (b) (ii)]

Sl. No.	Designation	Powers				Duties
		Administrative	Financial	Statutory	Others
1	2	3	4	5	6	7
1	Dist. Small Savings Officer	Full	Full (Delegated by Collector)	Nil	Nil	Overall functioning of Office Administration
2	Jr. Clerk (One)			To maintain all records files correspondence	Nil	All the function of the office
3	Peon (One)			Assist the Govt. work		Assist the Govt. work

  MANUAL-3  

Procedure Followed in Decision Making Process

[Section-4 (1) (b) (iii)]

Sl. No.	Subject on which the Decision is to be taken	Guidelines/ Direction, if any	Process of Execution	Designation of the Officers involved in Decision making	Contact information of above Mentioned Officers	If not Satisfied by the Decision, Where and How to Appeal?
1	2	3	4	5	6	7
1	Granting fresh agency and Renewal of Small Savings agency under the Mahila Pradhan Kshetriya Bachat Yojana and Standardised Agency System. Organisation of Small Savings Incentive Scheme	Executive Instructions' issued by the Government of Odisha, Post office Small Savings Scheme- Part I, II & III, Odisha State Small Savings Incentive Scheme Rules, 2011	The Clerk attached to the office puts up the application within 3 days of receipt to the D.S.S.O., Kalahandi. The D.S.S.O., Kalahandi puts up the application for fresh appointment/renewal of agents to the Collector, Kalahandi	Sub-Divisional Small Savings Officer, Bhawanipatna	Office of the Sub-Collector, Bhawanipatna
				S.D.S.S.O, Dharamgarh, Sub-Collector, Dharamgarh	Office of the Sub-Collector, Dharamgarh
				District Small Savings Officer, Kalahandi, Collector, Kalahandi	Collectorate, Bhawanipatna Sanchaya Bhawan, Bhawanipatna

  MANUAL-4 

Norms for Discharge of Functions

[Section-4 (1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Norms	Remarks
1	2	3	4
1	Diary of letter	3 minutes per letter
2	Despatch of letter	10 minutes per letter including the entry in messenger book
3	Typing jobs	10 pages
4	Issue of Incentive coupons	5 minutes per coupon including entry in coupon register
5	Fresh appointment and renewal of small savings agents	7 days

  MANUAL-5  

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4 (1) (b) (v)]

Sl. No.	Name/ Title of the Document	Type of Document	Brief write up of the Documents	From where one can get a copy of Rules, Regulations, Instructions, Manual & Records	Address, Tel. No. Fax, E-Mail & Others	Fee Charged by the Dept. for a copy of Rules, Regulations, Instructions, Manual & Records (if any)
1	2	3	4	5	6	7
1	Post Office Small Savings Scheme Part I, II & III by A.N. Dureja	Written & published by A.N. Dureja	Contains rules and regulation regarding S.S. Schemes & Agency System	Book workd 6723, Block No. 10 Pyarelal Rood Dev. Nagar New Delhi- 110005	Ph. No. 25724981 9811728675	120 per part
2	Public Provident Fund Act and scheme POSSS part One-A by A.N. Dureja	-do-	Contains rules residing 15 years PPF scheme	-do-	-do-	70 per part

  MANUAL-6  

Categories of Documents Under Control

[Section-4 (1) (b) (vi)]

Sl. No.	Category of the Document	Name of the Document and its Introduction one line	Procedure to obtain the Document	Held by/ Under control of
1	2	3	4	5
1	Permanent	Agents Register	Apply under RTI	Clerk attached to the section/ DSSO, Kalahandi
2	Permanent	Agents MPR Register	-do-	-do-
3	Permanent	Guard File of Certificate of Authority of MPKBY agents	-do-	-do-
4	Permanent	Guard file of certificate of Authority of SAS Agents	-do-	-do-
5	Permanent	Pay Acquittance Roll	-do-	-do-
6	Permanent	Bill Register	-do-	-do-
7	Permanent	Contingent Register	-do-	-do-
8	Permanent	Cash Book	-do-	-do-
9	Permanent	Cheque Book Register	-do-	-do-
10	Temporary	Incentive Scheme coupon issue Register	-do-	-do-
11	Permanent	Book of Drawal

  MANUAL-7 

Particulars of Arrangement in Formulation of Policy

[Section-4 (1) (b) (vii)]

 

 

  MANUAL-8  

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

 

 

   MANUAL-9  

Directory of Officers & Employees

[Section-4 (1) (b) (ix)]

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	B.K. Satapathy	DSSO (I/C)	06670 230772				Sanchaya Bhawan, Bh. Patna
2	Manapati Jani	Senior Clerk	06670 230772				-do-

  MANUAL-10  

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Pay Scale/ Monthly Remuneration	Compensation/ Compensatory Allowance	Procedure to determine the Remuneration as given in the Regulation
1	2	3	4	5	6
1	Bijaya Kumar Satapathy	DSSO	9300-4200-34600		As per the scale prescribed by the Govt.
2	Manapati Jani	Senior Clerk (I/C)	5200-2400-20200		-do-

  MANUAL-11 

Budget Allocated to each Agency

[Section-4 (1) (b) (xi)]

  MANUAL-12  

Manner of Execution of Subsidy Programmes

[Section-4 (1) (b) (xii)]

  MANUAL-13  

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4 (1) (b) (xiii)]

 

  MANUAL-14 

Information Available in an Electronic Form

[Section-4 (1) (b) (xiv)]

  MANUAL-15  

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4 (1) (b) (xv)]

  MANUAL-16 

Names, Designations & Other Particulars of the Public Information Officers

[Section-4 (1) (b) (xvi)]

Public Information Officer (PIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Sri Krushna Ch. Mallick, OAS	Deputy Collector, Gen-Misc	06670 230772				Collectorate, Kalahandi

Asst. Public Information Officer (APIO):

Sl. No.	Name	Designation	Office Ph. No.	Mobile No.	Fax	E-Mail	Address
1	2	3	4	5	6	7	8
1	Sri B.K. Satapathy	DSSO	06670 230772				Sanchay Bhaban, Bh. Patna

  MANUAL-17  

Other Useful Information

[Section-4 (1) (b) (xvii)]

The year wise target and achievement of Kalahandi are shown below(for the last 20 years):

Sl. No.	Year	Target Fixed (In Lakhs)	Achievement (in Rs.)	Percentage
1	2	3	4	5
1	1985-86	180	44,50,000	24.72
2	1986-87	120	90,89,000	74.74
3	1987-88	180	91,08,000	50.60
4	1988-89	180	1,11,20,000	61.77
5	1989-90	400	4,39,43,000	109.85
6	1990-91	450	1,00,71,000	22.38
7	1991-92	450	1,68,69,000	37.48
8	1992-93	450	2,61,25,000	58.05
9	1993-94	400	3,24,45,000	81.11
10	1994-95	400	4,84,12,000	121.03
11	1995-96	500	6,14,37,000	123
12	1996-97	600	4,25,30,000	70.88
13	1997-98	600	5,18,25,000	86.37
14	1998-99	600	5,63,20,000	93.86
15	1999-2000	600	6,04,79,000	101
16	2000-01	700	6,62,34,000	94.7
17	2001-02	700	5,80,34,000	83
18	2002-03	600	7,98,08,000	133
19	2003-04	1100	15,23,11,000	138
20	2004-05	1700	13,83,35,000	81.37
21	2005-06	1900	14,88,82,851	78.36
22	2006-07	1700	10,95,18,962	64.42

Sl. No.	Year	Target Fixed (in Lakhs)	Achievement (in Rs.)	Percentage
1	2	3	4	5
23	2007-08	1200	3,96,61,195	33.05
24	2008-09	700	3,94,78,862	56
25	2009-10	700	3,87,87,519	55.43
26	2010-11	400	13,88,97,502	347
27	2011-12	1500

Small Savings Scheme at a Glance:

Sl. No.	Name of the Scheme	Rate of Interest	Maturity Period	Minimum Deposit	Other Facilities
1	2	3	4	5	6
1	Post Officer Savings Bank Account	3.5 % Per Annum		Minimum Rs.50.00 Maximum Limit Individual -Rs.1 Lakhs Jointly-Rs.2 Lakhs	Cheque facility available Interest exempt from Income Tax
2	Recurring Deposit Account	Rs.10/- account fetches Rs.728.90 on maturity	5 years account can be continued for another term	Rs.10/- or Multiple Rs. 5/-	Insurance Benefit covered up to Rs.50/- denomination. Premature encashment available after 3 years
3	Term Deposit			Rs.50/- Maximum- No limit	Interest payable annually.  But calculated quarterly
	1 Year account	6.25 %
	2 Year account	6.50%
	3 Year account	7.25 %
	4 Year account	7.50 %
	5 Year account
4	Public Provident fund account	8 % per annum compounded quarterly	15 years	Minimum Rs.500/-Maximum Rs.70,000/- In a financial year	Interest exempted from Income Tax. Withdrawal is permissible from 7th Financial Year
5	Post Office Monthly income Scheme	8 % per annum Interest payable monthly	6th years	Minimum Rs.1,000/-Maximum limit-Individual Rs.3 Lakhs Jointly Rs.6 Lakhs	After Completion of 6 years 10 % Bonus also payable on maturity value
6	Kisan Vikah Patra	Money double in 8 years 7 month	8 years 7 months	Rs.100/- Maximum- no Limit	Pre mature facility payable after completion of 2 and half years

Sl. No.	Name of the Scheme	Rate of Interest	Maturity Period	Minimum Deposit	Other Facilities
1	2	3	4	5	6
6	Kisan Vikah Patra	Money double in 8 years 7 month	8 years 7 month	Rs.100/- Maximum-No Limit	Pre mature facility payable after completion of 2 and half years
7	National Savings Certificates VIII issue	8 % per annum interest compounded half yearly	6 years	Rs.100 Maximum- No Limit	Income rebate available under section 80 L & 88 Premature facility available after completion of 3 years
8	Senior Citizen Savings Scheme	9 % per annum payable quarterly	5 years	Rs.1,000/- or Multiple thereof . Maximum- 15 Lakhs	Account can be opened in SBI or selected Nationalized Bank or Post Office

Note: Nomination and transferred facilities are available in all schemes.

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