Introduction
MANUAL-1
Particulars of Organization, Functions & Duties
[Section-4 (1) (b) (i)]
Aims and Objectives of the Organization:
To look after the health, sanitation, water supply, roads, safety and public convenience of the citizen of the urban inhabitants. This includes improvement and up-gradation of the socio-economical status of the Urban Poor's.
Mission/ Vision:
Local Self Government under the statute consisting of the local people as representatives to the Council for carrying out the functions as provided under the Odisha Municipal Act/Rules, for the public health, safety and convenience of the citizens of the town.
Part-I
Introductory:
Udala in the district of Mayurbhanj was declared as NAC by the Government of Odisha, Urban Development Department under Notification dated 07th March, 1973. The total area of the NAC is 7.89sq km comprising 12 wards. The population of the NAC was 11712 as per 2001 census. The Principal sources of income of this Municipality are collection of taxes, license fees, rent from shops and ground, parking fees, lease from tanks, markets etc. besides receipt of grants from Govt.
The main activities of the NAC are maintenance of roads and buildings, maintenance of sanitation, water supply assets and extension of lights in the urban areas. In addition to above, this NAC also under takes various developmental works and activities through different State/Central sponsored schemes.
This is the first audit by AG audit.
Outstanding Paras of Previous IR s-Nil
Schedule of Persistent Irregularities: - Nil
Physical and Socio - Economic Features:
Udala Administrative headquarters of, Kaptipada Division of Mayurbhanj District, is a Class-v) town as Census. Service being the main activity. Trade commerce as well as industrial activities are also growing a considerable rate. The present town has developed from village "Udala" and spread into surrounding villages forming the existing Notified Area Council with effect from 15.3.73 comprising six revenue village namely Jirida, Mendhakhail, Jantrida, Nagabani, Udala and Jagannathi vide Notification No. 6824/UD., dt. 7.3.73.
Location and Linkages:
Udala is located at 21-35 North latitude and 36 -34' East longitude on the bank of River Sono in the South-eastern part of Mayurbhanj district with an altitude of 180 above the Mean Sea level. Three major roads; State High way rto.19, Major District Road No.20 & 70 are the main spine of the town, and making the town accessible from all important parts of the district as well as State. Besides, the town is connected with Badasahi, Baripada and Singirida through a number of other District Roads. The State Highway No.19 connects Karanjia via:- Baripada, the District Headquarters and also with Balasore via:- Nilagiri which meets with the Natinal Highway No.5 at Sergarh. Baripada, the Dist. Headquarter is Located at a distance of 41 kms. away from the town. Bhubaneswar, the State Capital is located at a distance of 247 kms. The town also enjoys a good Nodality with the industrial belt namely ; Jamsedpur, Chainbasa etc. of the neighbouring state of Jharkhand and Kharagpur of West Bengal. The Town is connected with Kaptipada(9 kms.).Nilagiri (37 kms.) .Balasore (58 kms.),soro (93 kms.) ,Bhadrak {105 kms Rairangpur (127 kms).Kharagpur(159 kms.),Jamsedpur (202 kms.) and CuttacK. (218 Kms.). The town has no railway link and the nearest town with respect to its region as well as the State of Odisha is reflected in a map annexed to this report.
Organisation Chart: The N.A.C Udala is the head of the Department as per Rule 428 of Odisha Municipal Rules, 1953. The Chairperson is the head of the Department. The Executive Officer is the Controlling Officer. The following sections work under this N.A.C. Allocation of Business: N.A.C, Udala Duties to be Performed to Achieve the Mission: As per the provisions of Odisha Municipal Act 1950 and Odisha Municipal Rules-1953. Details of Services Rendered: Sanitation, street lighting, water supply, providing roads, drains, culvert, maintenance of water reservoirs etc. Citizens Interaction: By organizing awareness meeting on L.S.G.Day and other occasion in the interaction is usually made. Postal Address of the Main Office, Attached/ Sub-Ordinate Office/ Field Units etc.: Notified Area Council, At/Po- Udala, Ward No-1, Dist. Mayurabhanja PIN-757041 (Odisha) Map of Office Location: Attached Working Hours both for Office and Public: Office Hours:-10.00 A.M. to 5.00 P.M. Public Interaction, if any: By organizing awareness meeting on L.S.G.Day and other occasions the interaction is usually made. Grievance Redress Mechanism: One Junior Assistant is the in charge of public grievance. A register has been maintained for compliance of the grievances.
Public for Sanitation:- 6.00 A.M. to 11.00 A.M. & 2.00 P.M. to 5.00 P.M.
During Summer:- 5.00 A.M. to 11 A.M
MANUAL-2
Powers & Duties of Officers & Employees
[Section-4 (1) (b) (ii)]
|
Sl. No. |
Designation of Post |
Powers |
Duties Attached |
|||
|
Administrative |
Financial |
Statutory |
Others |
|||
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Executive Officer |
Yes |
Yes |
Yes |
Yes |
- |
|
2 |
Head Assistant (NC) |
Yes |
No |
No |
Yes |
- |
|
3 |
Senior Assistant |
No |
No |
No |
Yes |
Audit , Budget, Assembly Que., P.G.Cell, Emergency, P.H.D |
|
4 |
2 Junior Assistant |
No |
No |
No |
Yes |
Welfare & Letter dispatch |
|
5 |
2 Junior Engineer (Contractual) |
No |
No |
No |
Yes |
Supervision of development work, preparation of plan and estimates |
|
6 |
Surveyor |
No |
No |
No |
Yes |
Process Surveyor |
|
7 |
Municipal Engineer (Part time) |
No |
No |
No |
Yes |
Supervising the Work Section |
|
8 |
Work Sarkar |
No |
No |
No |
Yes |
Supervising the filed works |
|
9 |
Octroi Ttax Collector (10 no) |
No |
No |
No |
Yes |
Office attached(2) and other engage in collection duties |
|
10 |
Office Peon No 2 |
No |
No |
No |
Yes |
2 Office Attach, 1 is street light In charger, |
|
11 |
Orderly Peon (NIL) |
No |
No |
No |
Yes |
Attached to Chairperson |
|
12 |
Peon no 8 |
No |
No |
No |
Yes |
Attached to Chairperson,& EO,Office Attached,2 nos in collection duties |
|
13 |
Tractor Driver (Vacant) |
No |
No |
No |
Yes |
Plying Tractor for lifting of garbages. |
|
14 |
Zamadar (NC) |
No |
No |
No |
Yes |
Supervision of Sanitation work |
|
15 |
Sweeper/ Sweepers No 7 |
No |
No |
No |
Yes |
Cleaning road, drains, street sweeping etc. |
|
16 |
Amin (Temporary) |
No |
No |
No |
yes |
|
|
17 |
Tax Collector No. 1 |
No |
No |
No |
Yes |
Dealing with Birth ,Death & Welfare |
|
18 |
1 AT C |
No |
No |
No |
Yes |
I/C of Tax Revenue |
|
19 |
1 C.O(Contractual) |
No |
No |
No |
Yes |
Organizing the urban community development work |
|
20 |
1Accountant(Contractual) |
No |
No |
No |
Yes |
- |
|
21 |
1 M.I.S C.P |
No |
No |
No |
Yes |
- |
MANUAL-3
Procedure Followed in Decision Making Process
[Section-4 (1) (b) (iii)]
|
Sl. No. |
Activity |
Level of Action |
Time Frame |
|
1 |
2 |
3 |
4 |
|
1 |
To receive application and put a diary number |
Receipt & dispatch clerk. |
Same day. |
|
2 |
To mark application to concerned Section |
Head Clerk |
Same day. |
|
3 |
To dispose off the letter |
Dealing Assistant of concerned Section |
2-7 days |
MANUAL-4
Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
|
Sl. No. |
Activity |
Time Frame/ Norm |
Remarks. |
|
1 |
2 |
3 |
4 |
|
1 |
Diary of Letter |
3 Minute per Letter |
Same day |
|
2 |
Dispatch of Letter |
15Minute per Letter |
Registered dak including entry in messenger book. |
|
3 |
Typing job |
100 pages per day |
|
MANUAL-5
Rules, Regulations, Instructions, Manuals & Records for Discharging Functions
[Section-4 (1) (b) (v)]
|
Sl. No. |
Name of the Act, Rules, Regulations etc. |
Brief Gist of the Contents |
Reference No. if any. |
Price in Case of Priced Publications. |
|
1 |
Municipal Act, 1950 |
Urban Local Body Related Matters. |
|
|
|
2 |
Municipal Rules,1953 |
Urban Local Body Related Matters. |
|
|
|
3 |
Registration of Birth and death Act, 1969 The Odisha Registration of Birth and Death Rules, 2001. |
Birth and death related matters. |
|
|
MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
|
Sl. No. |
Nature of Record |
Details of Information Available |
Unit/ Section where Available |
Retention Period where Available |
|
1 |
2 |
3 |
4 |
5 |
|
1 |
Cash Book Acquaintance Roll |
Details of receipt and expenditure & staff salary bill etc. |
Accounts section |
10 years. |
|
2 |
Service Books |
Details of Service Particulars of staff |
Establishment section |
10 years. |
|
3 |
D.C.B.& Collection record maintain |
Details of collection and supervision |
Tax section |
10 years. |
|
4 |
Maintenance of case record & stock and Store (Dev) |
Details of records maintain in development section. |
Public Work Section. |
10 years. |
|
5 |
Receipt of cash received from collection staffs |
Details of collection etc. |
Cashier |
10 years. |
|
6 |
Receipt and issue register |
Letter receipt & dispatch |
Issue and Dispatch section |
10 years. |
MANUAL-7
Particulars of Arrangement in Formulation of Policy
[Section-4 (1) (b) (vii)]
|
Sl. No. |
Name and Address of the Consultative Committees/ Bodies |
Constitution of the Committee/ Body |
Rule and Responsibility |
Frequency of Meetings |
|
1 |
2 |
3 |
4 |
5 |
|
1. |
Udala N.A.C |
One Chairperson |
Development of NAC Area |
Monthly |
MANUAL-8
Boards, Councils, Committees & Other Bodies Constituted
[Section-4 (1) (b) (viii)]
|
Sl. No. |
Name and Address of the Body |
Main Function Body of the |
Constitution Body of the |
Date of Constitution |
Date upto which Valid |
Whether Meeting Open to Public |
Whether Minutes Accessible to Public |
Frequency of Meeting |
Remarks |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
|
1. |
Udala N.A.C. |
Development of the town |
Chairperson & Councilors |
30.09.2013 |
29.09.2018 |
No |
Yes |
Monthly |
Sub-Collecctor declared as Administrator since 30.09.2018 after dissolving of the Council |
MANUAL-9
Directory of Officers & Employees
[Section-4 (1) (b) (ix)]
|
Sl |
Name |
Designation |
Mobile No. |
|
|
1 |
2 |
3 |
4 |
5 |
|
1 |
BIDYADHAR DANDAPAT |
Executive Officer |
9437104351 |
|
|
2 |
DHANESWAR KISKU |
Jr. Engineer |
8895600971 |
|
|
3 |
SUSANTA KUMAR PATRA |
Jr..Eng. |
9938304240 |
|
|
4 |
SAUDAMINI MOHAPATRA |
Jr. Asst |
8328854231 |
|
|
5 |
SIBA NARAYAN MOHANTY |
T.C. |
9437612403 |
|
|
6 |
PRAMOD CHANDRA DAS |
T.C. |
9438469809 |
|
|
7 |
SHOVAKAR BEHERA |
T.C. |
9438612677 |
|
|
8 |
BISIKESAN NAYAK |
T.C. |
9938868246 |
|
|
9 |
DASARATHI NAIK |
T.C. |
9439096883 |
|
|
10 |
PRADEEPTA KISHORE JENA |
T.C. |
9437878859 |
|
|
11 |
JOGESWAR MOHANTA |
T.C. |
9438101178 |
|
|
12 |
MOHENDRA NATH BEHERA |
T.C. |
9861505542 |
|
|
13 |
CHITTA RANJAN MOHANTY |
T.C. |
9438612686 |
|
|
14 |
PRATAP CHANDRA NAIK |
T.C. |
9437400152 |
|
|
15 |
KASINATH PRUSTY |
T.C. |
9438272043 |
|
|
16 |
DEBENDRA NATH BEHERA |
Worksarkar |
9438518806 |
|
|
17 |
BHAGIRATHI PARIDA |
Peon |
9938483059 |
|
|
18 |
SATYA RANJAN MOHANTY |
OTP |
9438270250 |
|
|
19 |
NIMAI CHARAN NAYAK |
OTP |
9438248637 |
|
|
20 |
DASARATHI PARIDA |
OTP |
9437499056 |
|
|
21 |
SARBESWAR MUKHI |
OTP |
8895408777 |
|
|
22 |
KALI CHARAN BEHERA |
OTP |
9853620072 |
|
|
23 |
NARENDRA PATRA |
OTP |
9438458811 |
|
|
24 |
UGRESWAR KHANDEI |
OTP |
9437467705 |
|
|
Sl |
Name |
Designation |
Mobile No. |
|
|
1 |
2 |
3 |
4 |
5 |
|
26 |
PRADEEP KUMAR PANIGRAHI |
OTP |
9778438172 |
|
|
27 |
FIROJA BIBI |
Process Server |
9853330158 |
|
|
28 |
PRAMILA PARIDA |
Peon |
9853238789 |
|
|
29 |
KARUNAKAR MUKHI |
Sweeper |
8908262886 |
|
|
30 |
NANDA KISHOR MUKHI |
Sweeper |
|
|
|
31 |
RABI NARAYAN MUKHI |
Sweeper |
|
|
|
32 |
NANDA KISHORE BEHERA |
Sweeper |
6370075830 |
|
|
33 |
SAROJ KUMAR PANI |
Accountant |
9777695641 |
|
|
34 |
SANJAYA KUMAR PARHI |
MIS C.P. |
9937286412 |
|
|
35 |
NAMITA SAMAL |
C. O. |
9438832817 |
|
MANUAL-10
Monthly Remuneration & Compensation of Officers & Employees
[Section-4(1) (b) (x)]
|
Sl |
Name |
Designation |
Gross Pay (in Rs.) |
|
1 |
2 |
3 |
4 |
|
1 |
BIDYADHAR DANDAPAT |
Executive Officer |
60032 |
|
2 |
DHANESWAR KISKU |
Jr. Engineer |
45119 |
|
3 |
SUSANTA KUMAR PATRA |
Jr..Eng. |
45140 |
|
4 |
SAUDAMINI MOHAPATRA |
Jr. Asst |
25105 |
|
5 |
SIBA NARAYAN MOHANTY |
T.C. |
42284 |
|
6 |
PRAMOD CHANDRA DAS |
T.C. |
42304 |
|
7 |
SHOVAKAR BEHERA |
T.C. |
42304 |
|
8 |
BISIKESAN NAYAK |
T.C. |
42304 |
|
9 |
DASARATHI NAIK |
T.C. |
42304 |
|
10 |
PRADEEPTA KISHORE JENA |
T.C. |
42304 |
|
11 |
JOGESWAR MOHANTA |
T.C. |
42304 |
|
12 |
MOHENDRA NATH BEHERA |
T.C. |
41060 |
|
13 |
CHITTA RANJAN MOHANTY |
T.C. |
41059 |
|
14 |
PRATAP CHANDRA NAIK |
T.C. |
41059 |
|
15 |
KASINATH PRUSTY |
T.C. |
39921 |
|
16 |
DEBENDRA NATH BEHERA |
Worksarkar |
39909 |
|
17 |
PRASANNA KUMAR MOHANTY |
A.T.C. |
35276 |
|
18 |
BHAGIRATHI PARIDA |
Peon |
36285 |
|
19 |
SATYA RANJAN MOHANTY |
OTP |
36688 |
|
20 |
NIMAI CHARAN NAYAK |
OTP |
37268 |
|
21 |
DASARATHI PARIDA |
OTP |
37268 |
|
22 |
SARBESWAR MUKHI |
OTP |
37268 |
|
23 |
KALI CHARAN BEHERA |
OTP |
37268 |
|
24 |
NARENDRA PATRA |
OTP |
37268 |
|
25 |
UGRESWAR KHANDEI |
OTP |
37268 |
|
Sl |
Name |
Designation |
Gross Pay (in Rs.) |
|
1 |
2 |
3 |
4 |
|
26 |
PRADEEP KUMAR PANIGRAHI |
OTP |
37268 |
|
27 |
FIROJA BIBI |
Process Server |
36252 |
|
28 |
PRAMILA PARIDA |
Peon |
35194 |
|
29 |
KARUNAKAR MUKHI |
Sweeper |
26690 |
|
30 |
NANDA KISHOR MUKHI |
Sweeper |
22739 |
|
31 |
RABI NARAYAN MUKHI |
Sweeper |
22739 |
|
32 |
NANDA KISHORE BEHERA |
Sweeper |
22739 |
|
33 |
SAROJ KUMAR PANI |
Accountant |
16880 |
|
34 |
SANJAYA KUMAR PARHI |
MIS C.P. |
16880 |
|
35 |
NAMITA SAMAL |
C. O. |
17380 |
MANUAL-11
Budget Allocated to each Agency
[Section-4 (1) (b) (xi)]
Budget Estimate of Expenditure of Udala Notified Area Council for the
Year 2014-2015
|
Sl. No. |
Head of Receipt |
Estimate for the Year 13-2014 |
Sanctioned Estimate for Current Year |
Actual receipts of 9 months of Current Year 13-14 |
Actual receipts for the Year Completed 13-14 |
| 1 | 2 | 3 | 4 | 5 | 6 |
|
1 |
General Administration |
59,85,000.00 |
48,74,097.00 |
27,73,722.00 |
41,30,123.00 |
|
2 |
Collection of Taxes and Fees |
39,50,000.00 |
36,46,500.00 |
40,93,248.00 |
47,42,744.00 |
|
3 |
Collection of fony tents |
4,00,000.00 |
3,30,000.00 |
3,48,292.00 |
1,15,114.00 |
|
4 |
Survey of land |
||||
|
5 |
Refunds |
||||
|
6 |
Pension & Gratuities |
||||
|
7 |
Public Safety |
20,00,000.00 |
20,00,000.00 |
|
|
|
8 |
Drainage and Sewerage Works (Original) |
34,00,000.00 |
34,00,000.00 |
21,68,310.00 |
43,50,273.00 |
|
9 |
Drainage and Sewerage Works (Repairs) |
32,00,000.00 |
32,00,000.00 |
20,16,871.00 |
41,70,892.00 |
|
10 |
Conservancy |
20,00,000.00 |
18,70.000.00 |
2,78,875.00 |
6,86,281.00 |
|
11 |
Miscellaneous |
|
5,50,000.00 |
2,25,817.00 |
3,28,797.00 |
|
12 |
Public Convenience |
6,50,000.00 |
5,50,000.00 |
|
5,00.000.00 |
|
|
Total Expenditure |
2,15,85,000.00 |
2,04,20,597.00 |
1,19,05,135.00 |
1,90,24,224.00 |
|
|
Probable balance at the close of the year |
46,52,994.00 |
1,39,75,532.00 |
1,40,16,227.00 |
46,12,299.00 |
|
|
Grand Total |
2,62,37,994.00 |
3,43,96,129.00 |
2,59,21,362.00 |
2,36,36,523.00 |
MANUAL-12
Manner of Execution of Subsidy Programmes
[Section-4 (1) (b) (xii)]
List of Groups Given Subsidy for the Year 2009-10
|
Sl. No. |
Name and Address of the Institution |
Purpose for which Subsidy Provided |
No. of Beneficiaries |
Loan Amount |
Subsidy |
Previous Years Achievement |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
S.B.I, Udala |
UWSP(S),SJSRY |
Siva Shakti,SHG |
2,50,000.00 |
87,500.00/- |
- |
|
2 |
S.S.I, Udala |
UWSP(S),SJSRY |
Meghasani,SHG |
3,00,000.00 |
1,05,000.00 |
- |
|
3 |
B.O.I, Udala |
UWSP(S),SJSRY |
Jiban Yatra Sanchaya'O' Runa Samiti |
2,00,000.00 |
70,000.00 |
- |
MANUAL-13
Particulars of Recipients of Concessions, Permits or Authorizations Granted
[Section-4 (1) (b) (xiii)]
|
Sl. No. |
Name and Address of the Beneficiary |
Nature of Concession/ permit/ Authorization Provided |
Purpose for which Granted |
Scheme and Criterion for Selection |
No of Times Similar Given in Past with Purpose |
|
|
|||||
Note: Creation of database and its hosting on website should be done on priority basis for activities like issue of authorizations, grant of concessions, Licenses etc.
MANUAL-14
Information Available in an Electronic Form
[Section-4 (1) (b) (xiv)]
Information not Available
MANUAL-15
Particulars of Facilities Available to Citizens for Obtaining Information
[Section-4 (1) (b) (xv)]
|
Sl. No. |
Facility Available |
Nature of Information Available |
Working Hours |
|
1 |
2 |
3 |
4 |
|
1 |
Information Counter |
No |
10.00 AM to 1.30 PM & 2.00 PM to 5.00 PM |
|
2 |
Website |
www.udalanac.in |
- |
|
3 |
Library |
No |
- |
|
4 |
Notice Board |
Notice Board |
10.AMto5 PM. |
MANUAL-16
Names, Designations and other Particulars of the Public Information Officers
[Section-4 (1) (b) (xvi)]
List of Public Information Officer (PIO):
|
Sl. |
Designation of the Officer Designated as PIO |
Post Address |
Mobile No. |
E-mail |
Demarcation of Area/ Activities if more than one PIO is there |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Dhaneswar Kisko |
Junior Engineer |
8895600971 |
udalanac@gmail.com |
Within NAC area |
First Appellate Authority within the Department (FAA):
|
Sl. |
Designation of the Officer Designated as first Appellate Authority |
Post Address |
Mobile No. |
E-mail |
Demarcation of Area/ Activities if more than one First Appellate Authority is there |
|
1 |
2 |
3 |
4 |
5 |
6 |
|
1 |
Bidyadhar Dandapat |
Executive Officer |
9437104351 |
udalanac@gmail.com |
- |
MANUAL-17
Other Useful Information
[Section-4 (1) (b) (xvii)]
All other information's may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.
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